e-index
Document Archiving Solutions
Are you tired of the cost of filing, storing, and searching through paper documents? Are you worried about their security and what could happen to your paper files in a disaster?
... e-index is the answer!
e-index uses sophisticated security to allow or restrict the access to documents as needed, and also provides document-level security on the data contained within a document. Three levels of Logging are available with e-index, providing the ability to track who opened a document and what they did with it. Other features can also be allowed or denied as needed, such as the ability to perform annotations on a document or attach Sticky Notes with comments on a document.
With these advanced security controls, maintaining, managing, and retrieving your files has never been easier.
Security
The security of your documents and the information contained in them is a prime concern for any business. With e-index, the accessibility of these documents is easy to control, and can be allowed to a single individual, or to a group of users. On the document itself, sensitive data in a document can be redacted, or "blacked out", to shield the data from those users who do not need to view such data, while not affecting the original document.
e-index uses Active Directory to allow or restrict access to the indexing application, keeping password management where it belongs- in Active Directory. e-index also provides the ability to provide Guest users access to data as needed, for those users who are not members of your Active Directory schema. All e-index users are assigned permissions within e-index, which assigns permissions in whatever way you desire.
Retention
e-index provides you with flexibility as to where your image repository is located. It can support up to three levels of storage, allowing for numerous storage solutions to work with your network topology.
Redaction
Redaction is the hiding of sensitive information on a document page by "blacking out" the area where the information is displayed. e-index can support up to three levels of redaction, which can be assigned to Users or Groups, preventing them from seeing sensitive data.
Indexing
e-index can easily be configured to use various types of fields to help define and identify a document. Some field types such as OCR, Bar Code, and Auto Fill can be used to help populate the remaining fields in a document profile, reducing manual indexing significantly. Other manual index fields can be configured to display a zoomed in view of an area on a document to assist a user in the entry of data for that field.
Paper-based records are fragile and hard to find when needed. Should they be destroyed, your business could be severely impacted.
e-index provides the tools necessary to digitize, index and secure your paper documents in a manner compliant with governmental regulations. Access is tightly controlled and logged per user, providing the best solution for ease of use and tough security all rolled into one package. Conventional data backup methods can be used to maintain off-site storage copies of your documents so that environmental disasters have a minimal impact on your business and productivity.